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PRIVACY AND PERSONAL DATA PROTECTION POLICY

Last update of this policy: October 25, 2022

In accordance with European regulation 2016/679 of April 27, 2016

(known as the “General Data Protection Regulation” or GDPR)

This personal data protection charter (below: the "charter") describes the site's commitmentwww.espacepolygone.com–AEP: POLYGONE SPACE ASSOCIATION- 51 RUE LOUIS DELAUNAY – 399 36 624 00027. Published by Association Espace Polygone Torremila (President: Élisabeth VERPLANCKEN) as data controller with regard to respect for the privacy and protection of the personal data of its users.  

This charter has been drawn up to enable you to become familiar with the practices and conditions under whichwww.espacepolygone.comcollects, uses and stores your personal data (hereinafter: the “data”).

You will find the description of the different “data” that we can collect and process or that you can transmit to us when you access and/or use the site.https://www.espacepolygone.com(the “Site”). 

The term "site" refers only to the sitehttps://www.espacepolygone.com

Given the constant evolution of laws and regulations in terms of technology and the protection of personal data, it is likely that this charter will be updated. If you are a user of the site, you will be informed of any changes by email.  

If any of the clauses of this charter should be declared null or contrary to the regulations, it will be deemed unwritten but will not invalidate the other clauses of this charter. 

This charter applies to “collected data”: 

  •   Via simple navigation on the site

  • Via emails exchanged betweenwww.espacepolygone.comand you or any other email tool

  • When you create a Member account on the site

  • When you subscribe to the site's newsletter

  • When you order products, services or subscriptions on our site

It does not apply to information collected by any third parties or through sites managed by them, including through applications or content (including advertisements) redirecting the user to the site._cc781905-5cde-3194- bb3b-136bad5cf58d_

We thank you for carefully reading the charter concerning the processing of your data and we inform you that browsing our site necessarily entails the acceptance of this charter. If the latter does not obtain your membership, we invite you to leave our site. It is your responsibility to check that the data communicated towww.espacepolygone.comare compliant.

 

WHAT DATA IS COLLECTED BY OUR SITE?  

Depending on the nature and purpose of your interaction withwww.espacepolygone.com(creation of a member account, subscription to the newsletter, completion of contact forms, as well as during any telephone exchanges, ordering of products, services or subscriptions) we are likely to collect the following data:

  • You will necessarily be asked for your email address if you wish to create a member account, write a comment, respond to a survey, participate in a game or contest, order products, services or subscriptions, communicate with us via the contact forms and/or or receive our newsletter.

  • Data relating to your identity such as your surname, first names, e-mail address, company, position, postal address and telephone numbers may be requested.

  • Data relating to navigation: this is data relating to the way in which you use the site including: the IP address, the browser used, the duration of navigation, the history of searches, the operating system used , language and pages viewed.

  • Data about your visits to the site, including traffic data, log files, and other data or communication resources you use while accessingwww.espacepolygone.com

  • Data relating to orders: your postal address and contact details are necessary for the preparation of invoices. Likewise, your bank details, PayPal, or other financial partner must be provided to proceed with the payment of your order.

  • Data relating to the use of social networks when you use its functionalities.  

 

HOW IS YOUR DATA COLLECTED? 

Data can be collected in different ways on the site.

The data can be collected directly when you transfer it to us by means of the forms for contact and creation of a member account, registration for the newsletter, orders for products, services or subscriptions available on the site and/or communicated when you contact us by phone. 

When you contact us by these different means, a copy of your exchanges withwww.espacepolygone.comincluding email addresses, can be made and archived.

www.espacepolygone.comalso indirectly collects certain data by means of cookies/tracers.

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WHY IS YOUR DATA COLLECTED? 

If you are a simple user, we collect your data for:  

  • Send you our newsletter, exclusive information and/or personalized and exclusive commercial offers if you have consented to them.

  • Manage your requests sent via the contact page, our chat boot, your comments or other forms on the site.

  • Allow you to leave a review or comment on the site.

  • Notifying you about changes to the site or our product and service offerings.

  • To comply with our rights and obligations stipulated in the contracts entered into with users as well as for any other legal purpose.  

We may also use cookies or tracers:

  • Analyze traffic and data on the site in order to measure the number of users, to make it easier to use and to ensure its ability to respond quickly to your requests._cc781905-5cde-3194-bb3b- 136bad5cf58d_

  • To secure your browsing and help improve your user experience, in particular by recognizing the username and password you have already provided so that you do not have to enter them if you connect to a part private site. The refusal of these will prevent any connection to this part of the site (impossible identification).

What is a cookie ?

A cookie is a text file saved on the hard drive of your terminal (computer or telephone) at the request of the server managing the website visited. It contains information on the navigation carried out on the pages of the site. The objective is to facilitate the subsequent use of the site by the same person and to navigate in an optimal way.

How do cookies work?

On your computer, it is your browser (Internet Explorer, Firefox, Chrome, Safari, etc.) that manages cookies. It receives the order to save them from the server (the principle of cookies is part of the HTTP protocol used for exchanges on the Web). It is the browser that saves them and it is also the one that allows you to control them, according to your wishes. You can prohibit any registration of cookies (but access to certain features of the site will then be impossible). Your browser allows you to find, list and delete them. Even if you don't delete them, they will disappear because they have an expiry date of several months or the "end of session", that is to say the moment when you leave the site you were visiting.

Settings of your browser

You can authorize or refuse the registration of cookies with the appropriate settings on your browser. 

Here is how to configure the acceptance of cookies with the most commonly used browsers:  

 

WHO PROCESSES YOUR DATA? 

Your data is processed by the staff and collaborators ofwww.espacepolygone.comin charge of:

  • The management of forms, orders for products, services, or subscriptions.

  • Support management, to answer all your questions.

  • The sending of the newsletter if you have authorized us to do so.

Furthermore, in the context of our activity, and for processing purposes, your data may be communicated to subcontractors, service providers or other third parties, and in particular: _cc781905-5cde-3194-bb3b -136bad5cf58d_

  • Mailjet (for sending emailing).

  • Google Analytics (for site audience analysis).

  • Wix (For the website)

Each of its actors respecting a confidentiality commitment concerning the use and processing of personal data.

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For the sending of our newsletters, our e-mailing campaigns are managed through the services of MAILJET- MAILJET SAS – 13-13 Bis RUE DE L'AUBRAC 75012 PARIS – 524 536 992 - N° FR524 526 992 .

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For the sending of our newsletters, our e-mailing campaigns, our event invitations are also managed through the services of WIX.COM LTD – 40 Namal Tel Aviv, 6350671 Israel

Wix.com Ltd. is based in Israel, which is considered by the European Commission to provide an adequate level of protection to the Personal Information of residents of EU member states.

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All of the aforementioned subcontractors, service providers, partners or other third parties are bound by contractual obligations to respect the confidentiality and protection of data and to process them only for the purposes for which we transmit to them._cc781905-5cde- 3194-bb3b-136bad5cf58d_

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Your Data may be transmitted to any buyer or other successor in the event of merger, sale, restructuring, reorganization, dissolution or other sale or transfer of part or all of the assets of www.aepimmo.fr due to uncertainties or bankruptcy, liquidation or other processes in which the data of the users ofwww.espacepolygone.com  are among the assets sold.  

Finally, we are also likely to disclose your data: 

  • To comply with any warrants required by applicable laws, including governmental and regulatory requests.

  • If we believe disclosure is necessary or required to protect the rights, property, or safety ofwww.espacepolygone.comof its customers or other stakeholders. 

This potential disclosure includes exchanging information with other companies and organizations for the purposes of fraud and counterfeit protection.  

 

The site may contain links to various social networking sites and platforms managed on third-party servers, by persons or organizations on whichwww.espacepolygone.comhas no control. Therefore, we can in no way be held responsible for the way your data will be stored or used on the servers of these third parties. We advise you to read the applicable personal data protection charter of each third-party website that you access via the site in order to assess how your data will be used._cc781905-5cde-3194-bb3b- 136bad5cf58d_

 

HOW LONG ARE YOUR DATA RETAINED? 

www.espacepolygone.comonly keeps your data for the duration necessary for the purposes set out in Article 3. This retention period is not the same depending on the data in question, the nature and purpose of the collection being likely to vary this duration. Similarly, certain legal obligations impose a specific retention period.

When you subscribe to the newsletter, we keep your email address until you unsubscribe. 

When you contactwww.espacepolygone.comthanks to the contact form or that you communicate with us by telephone, your data may be kept:

  • Up to one (1) year from the last contact if you do not have a customer account or an order made on the site or with our company. 

  • Up to ten (10) years (legal duration) from the last order made on the site, if this information concerns this order. 

  • In all other cases, the retention period for this exchanged data may not exceed three (3) years.

If you request the deletion of personal data, your site user account will be deactivated and anonymized, then completely deleted at the end of the aforementioned periods from the day you made the request._cc781905-5cde-3194 -bb3b-136bad5cf58d_

Finally, with regard to the data collected by means of cookies or trackers, they will be kept for up to six (6) months for cookies or trackers measuring the audience and up to thirteen (13) months for the others. Beyond the aforementioned storage periods, your Data will be anonymized to be kept for exclusively statistical purposes.  

 

HOW IS YOUR DATA PROTECTED? 

Your data is stored on a secure server protected by a firewall and antivirus. We have implemented technical and organizational measures intended to guarantee the security and confidentiality of your data against any accidental loss and against any unauthorized access, use, modification and disclosure. Given the particularities inherent to the Internet, it is however impossible for us to guarantee the optimal security of the exchange of information on this network. We strive to protect your data, but we cannot guarantee the absolute security of the information transmitted to the site. You agree that you transmit your data at your own risk. We cannot be held responsible for any breach of the privacy settings or security measures in place on the site.   As such, you agree that the security of your information is also your responsibility. For example, you are responsible for keeping the password that allows you to access your user account secret. Do not disclose it to third parties under any circumstances. Likewise, be careful when disclosing information in the public sections of the Site, which can be viewed by any user of the Site.  

 

WHAT ARE YOUR RIGHTS? 

You can choose how the data you transmit to us is used: 

  • You can browse the site without providing any data. If necessary, you will not be able to use certain features of the site and in particular, make purchases (if you are a simple user) and/or download from the site.

  • You can decide to no longer receive the newsletter and our personalized offers: all you have to do is click on the link in any email sent to you. 

 

In addition, subject to the conditions provided for by said regulations for the exercise of these rights, you benefit from:  

  • A right to the erasure of your data (excluding accounting data whose retention for 10 years is required by French law - article L123-22 of the Commercial Code).

  • A right to limit the processing of your data.

  • A right to oppose the processing of your data for legitimate reasons, in accordance with Article 21 of the GDPR.

  • A right to portability of the data you have provided (for automated processing based on consent or the performance of a contract).

  • The right to withdraw consent, when you have been asked for it. When the processing of your data is carried out on the basis of your consent, you can withdraw it at any time. 

 

However, you acknowledge that the processing carried out before the revocation of your consent remains perfectly valid. You also have the right to oppose without reason thatwww.espacepolygone.comanalyzes your data to share it for marketing purposes.

However, in accordance with article 12.6 of the GDPR, for the exercise of these rights,www.espacepolygone.comas responsible for this processing, reserves the right to ask you to prove your identity. We inform you that the data used to prove your identity will be deleted once we have responded to your request. You can exercise these rights by sending an email in French tocontact@espacepolygone.com  or at the following address:  

 

AEP - 51 RUE LOUIS DELAUNAY – 66000 PERPIGNAN

 

We have one month to respond to any request relating to the exercise of your rights. This period may be extended by two months, due to the complexity or the excessive number of requests.  

 

STORAGE OF DATA COLLECTED BY WWW.ESPACEPOLYGONE.COM 

The Data collected as part of the use of the site is stored exclusively on a server located in Europe (Country of the host), hosted by the company WIX.COM LTD - 40 Namal Tel Aviv St., Tel Aviv 6350671, Israel

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